Effective staff reports

Shipmates,
We will be conducting our first Division staff meeting this evening. One of the key responsibilities of each staff member is to provide a report. These reports are often seen as an opportunity to describe the activities of the officer and the activities in their program area. An effective staff officer does far more than simply execute - they also plan, build capacity in the program area, address needs or gaps, and seek opportunities to grow their programs. The reports provided to the members, leadership, and staff up and down the chain of leadership and management should reflect the full range of these activities.

We are requesting that all Division staff reports address the following points:

1. Execution: What has been accomplished in my area of staff responsibility including my own efforts, those of my reporting staff and those of the membership?
2. Expected execution: What accomplishments/missions are expected in the near term?
3. Execution opportunities and planning: What accomplishments/missions are in the planning stages? What is on the horizon? What are our opportunities?
4. Program development execution: What have I and my team done to build program capacity? Who has been trained? What partnerships have been developed? What materials have been developed or are now available?
5. Program development planning: What is planned to build program capacity?
6. Needs/gaps: What is missing that I need and/or needs leadership attention or action to resolve?

If you are a Flotilla staff member I encourage you to discuss reporting requirements with your Vice Flotilla Commander. This format may be one you wish to adopt.